EVT Contracts

Electronic Value Transfer Administrator

EVT Contracts

The New York State Office of General Services (OGS), in conjunction with the EVTA, has entered into statewide contracts with the following vendors for electronic payment processing services:

Global Payments Direct, Inc. (Global),
American Express Travel Related Services Company, Inc. (American Express) and
Discover Financial Services, Inc. (Discover)

These contracts offer State agencies and other authorized users of OGS' centralized services contracts (Authorized Users) the necessary financial processing services, equipment and software to implement electronic value transfer programs.

Prior to using any of the EVT Contracts, State agencies must first receive EVTA and DoB approval of their electronic payment program plans - for more information see the Approval Process pages within this site.

The "Process for Utilizing EVT Contracts" diagram provides a high level overview of the contract process.

Global Contract

Through the EVT Contract with Global, State agencies and other entities authorized to use OGS centralized services contracts are able to procure the following services, equipment and software:

processing services for card-based electronic payments, including credit cards and debit cards (full services for Visa and MasterCard, front-end authorization for American Express and Discover),
processing services for non-card-based electronic payments, including ACH and Fedwire transactions,
point-of-sale terminals for processing credit and debit cards, and
software for initiating credit card transactions and inquiring into Global's system and settlement account.

American Express Contract

Through the EVT Contract with American Express, State agencies and other entities authorized to use OGS centralized services contracts are able to accept American Express card transactions. The American Express contract permits authorized users to receive back-end settlement funds for American Express transactions.

Discover Contract

Through the EVT Contract with Discover, State agencies and other entities authorized to use OGS centralized services contracts are able to accept Discover card transactions. The Discover contract permits authorized users to receive back-end settlement funds for Discover transactions.

Rate Schedules

Global Contract

Appendix D of the Global Contract contains pricing tables that can assist agencies in identifying costs associated with services provided by the contract. A PDF version of the complete rate schedule along with individual PDF files of each rate table is available for download. You may choose to print the complete document or select only those tables for printing which apply to your program.

American Express Contract

Appendix C of the American Express Contract contains pricing information that will assist agencies in identifying costs associated with services provided by the contract. A PDF version of the complete rate schedule is available for download.

Discover Financial Services Contract

Appendix C of the Discover Contract contains pricing information that will assist agencies in identifying costs associated with services provided by the contract. A PDF version of the complete rate schedule is available for download.

Rate Calculator

As a supplement to these rate schedules, the EVTA has developed a rate calculator permitting agencies to estimate their cost under the different rate schedules from the contracts with Global, American Express and Discover. The EVTA Rate calculator, which is an Excel spreadsheet, is available for download below.

Using the EVT Contracts

Form EVTA-2, Global Work Order

Form EVTA-2, Global Work Order, authorizes Global to initiate reimbursable activities, associated with providing the specific financial processing services, equipment and/or software, for the implementation of approved EVT programs. All Authorized Users must use Form EVTA-2, Global Work Order as the formal document to commence reimbursable services. Form EVTA-2, Global Work Order is available for download below. Prior to officially requesting services through Form EVTA-2, all Authorized Users must provide Global with an approved copy of Part 3 of Form EVTA-1, Program Plan Application, indicating authorization to implement an EVT program. For more information regarding Form EVTA-1, Program Plan Application, visit the Approval Process page in this site.

Authorized Users should complete a Form EVTA-2, Global Work Order for each payment program approved through the Form EVTA-1, Program Plan Application process. Authorized Users should work with Global when completing this form. Contact the EVTA to obtain Global contact information. Authorized Users should utilize the EVT Guidelines pages in this site and OGS' Contract Award Notice when completing Form EVTA-2. The EVTA is available to assist State agencies in completing the work order. Additionally, the EVTA Rate Calculator is provided to aid authorized users in computing estimated program costs as required in Form EVTA-2. The EVTA Rate Calculator is available for download below.

Form EVTA-2, Global Work Order includes the following sections to be completed, where applicable, by Authorized Users in conjunction with Global:

Section 1 Authorized User and Contractor Information,
Section 2 Description of Electronic Value Transfer Program,
Section 3.1 Initial Account Setup, Visa and MasterCard Credit and Off-line Debit Cards,
Section 3.2 Initial Account Setup, American Express Credit Cards,
Section 3.3 Initial Account Setup, Discover Card Credit Card,
Section 3.4 Initial Account Setup, On-line Debit Cards,
Section 3.5 Initial Account Setup, ACH transactions,
Section 3.6 Initial Account Setup, Fedwire, SWIFT and CHIPS Transactions,
Section 4.1 Other Services, Reporting,
Section 4.2 Other Services, Training,
Section 4.3 Other Services, Consulting,
Section 4.4 Other Services, Internet Payment Gateway,
Section 4.5 Other Services, Software Costs,
Section 4.6 Other Services, Miscellaneous Services and Fees,
Section 5 Equipment Designated by Location,
Section 6 Other Administrative Requirements, and
Section 7 Unique Terms or Conditions.

The following steps describe the process for using the OGS EVT Contract with Global. A more detailed description of these steps, along with line-by-line instructions, are contained in Form EVTA-2, Global Work Order itself. Note: The following five steps all apply to State agencies - non-State agencies should omit steps 3 and 4.
1.	Complete Form EVTA-2, Global Work Order. Authorized Users, in conjunction with Global, must complete Form EVTA-2, Global Work Order to identify the specific services, equipment and software they intend to procure under the contract. In completing the work order, Authorized Users also identify their program's technical details, projected costs and any unique terms or conditions.
2.	Obtain Global approval for unique terms or conditions. Any terms or conditions included in Form EVTA-2 which are not provided for in the Global Contract, shall be reviewed and approved in writing by Global. Section 7, Unique Terms or Conditions, of the work order is used to identify any unique terms or conditions. Global shall approve any such unique terms or conditions by completing the signature lines in Section 7 of the work order.
3.	Submit completed work order to the EVTA for approval (State agencies only). Once completed, State agencies must submit their work order to the EVTA for approval. The EVTA's evaluation will verify that the services to be provided are reflective of the scope of the agency's approved Program Plan. The EVTA will use the approved signature box on page 1 of the form to indicate its approval. The EVTA will return the EVTA-2 back to the agencies. An electronic copy of Form-EVTA-2 can be submitted as an e-mail attachment sent to: evta@tax.state.ny.us or a paper copy of the form can be mailed to: EVTA Unit NYS Tax Department, Room 700, Bldg.8 State Campus Albany, New York 12227
4.	Submit work order package to OSC for approval (State agencies only). State agencies must sign and submit their EVTA-approved work order to OSC for their approval. OSC will perform a "pro-forma" audit to ensure that the agency has sufficient funds and the necessary approvals described above. The agencies should include the following materials in the work order package submitted to OSC: a cover memorandum explaining the general intent of the agency's EVT program, one (1) copy of Form EVTA-2 approved by the EVTA and signed by the agency and two (2) copies of the first page of Form EVTA-2 approved by the EVTA and signed by the agency (these will be returned to the agency by OSC), a copy of Part-3 of Form EVTA-1, Program Plan Application indicating Program Plan approval by the EVTA and the Division of the Budget, a completed Form AC-340, Contract Encumbrance Form and a completed Batch Control List (transmittal) form. Note: the amount of the AC-340 should be an estimated value for all service, software, equipment and fees anticipated for both the balance of the first fiscal year of the EVT program and for the total value for the entire term of the agency's program commitment (not to exceed 8/5/2006). The EVTA will assist State agencies in developing these estimates and has created the EVTA Rate Calculator that will facilitate the calculation of estimated program costs. The work order package should be submitted to: Dan Ryan Chief Auditor, State Expenditures Bureau of Contracts 11th Fl. 110 State St. Albany, NY 12236
5.	Submit work order to Global State agency Authorized Users: OSC will return approved Form AC-340 and the two (2) cover pages of Form EVTA-2 indicating their approval. The agency should affix the approved cover pages to copies of the balance of Form EVTA-2, retain one for their records and provide the other to Global to commence services. Non-State agency Authorized Users: Provide Global with a completed Form EVTA-2 to commence services.

Form EVTA-2, American Express Work Order

Form EVTA-2, American Express Work Order, authorizes American Express to initiate reimbursable activities, associated with providing the specific financial processing services for the implementation of the Authorized User's Electronic Value Transfer program. All Authorized Users must use Form EVTA-2, American Express Work Order as the formal document to commence reimbursable services. Form EVTA-2, American Express Work Order is available for download below. Prior to officially requesting services through Form EVTA-2, all Authorized Users must provide American Express with an approved copy of Part 3 of Form EVTA-1, Program Plan Application, indicating authorization to implement an EVT program. For more information regarding Form EVTA-1, Program Plan Application, visit the Approval Process page in this site.

Authorized Users should complete a Form EVTA-2, American Express Work Order for each payment program approved through the Form EVTA-1, Program Plan Application process. Authorized Users should work with American Express when completing this form. Contact the EVTA to obtain American Express contact information. Authorized users should utilize the EVT Guidelines pages in this site and OGS' Contract Award Notice when completing Form EVTA-2. The EVTA is available to assist State agencies in completing the work order. Additionally, the EVTA Rate Calculator is provided to aid authorized users in computing estimated program costs as required in Form EVTA-2. The EVTA Rate Calculator is available for download below.

Form EVTA-2, American Express Work Order includes the following sections to be completed, where applicable, by Authorized Users, in conjunction with American Express:

Section 1 Authorized User and Contractor Information,
Section 2 Description of Electronic Value Transfer Program,
Section 3 Initial Account Setup - American Express,
Section 4.1 Other Services, Reporting,
Section 4.2 Other Services, Training,
Section 4.3 Other Services, Miscellaneous Services and Fees,
Section 5 Other Administrative Requirements, and
Section 6 Unique Terms or Conditions.

The following steps describe the process for using the OGS EVT Contract with American Express. A more detailed description of these steps, along with line-by-line instructions, are contained in Form EVTA-2, American Express Work Order itself. Note: The following five steps all apply to State agencies - non-State agencies should omit steps 3 and 4.
1.	Complete Form EVTA-2, American Express Work Order. Authorized Users, in conjunction with American Express, must complete Form EVTA-2, American Express Work Order to identify the specific services, equipment and software they intend to procure under the contract. In completing the work order, Authorized Users also identify their program's technical details, projected costs and any unique terms or conditions.
2.	Obtain American Express approval for unique terms or conditions. Any terms or conditions included in Form EVTA-2 which are not provided for in the American Express Contract, shall be reviewed and approved in writing by American Express. Section 6, Unique Terms or Conditions, of the work order is used to identify any unique terms or conditions. American Express shall approve to any such unique terms or conditions by completing the signature lines in Section 6 of the work order.
3.	Submit completed work order to the EVTA for approval (State agencies only). Once completed, State agencies must submit their work order to the EVTA for approval. The EVTA's evaluation will verify that the services to be provided are reflective of the scope of the agency's approved Program Plan. The EVTA will use the approved signature box on page 1 of the form to indicate its approval. EVTA will return the EVTA-2 back to the agencies. An electronic copy of Form-EVTA-2 can be submitted as an e-mail attachment sent to: evta@tax.state.ny.us or a paper copy of the form can be mailed to: EVTA Unit NYS Tax Department, Room 700, Bldg.8 State Campus Albany, New York 12227
4.	Submit work order package to OSC for approval (State agencies only). State agencies must sign and submit their EVTA-approved work order to OSC for their approval. OSC will perform a "pro-forma" audit to ensure that the agency has sufficient funds and the necessary approvals described above. The agencies should include the following materials in the work order package submitted to OSC: a cover memorandum explaining the general intent of the agency's EVT program, one (1) copy of Form EVTA-2 approved by the EVTA and signed by the agency and two (2) copies of the first page of Form EVTA-2 approved by the EVTA and signed by the agency (these will be returned to the agency by OSC), a copy of Part-3 of Form EVTA-1, Program Plan Application indicating Program Plan approval by the EVTA and the Division of the Budget, a completed Form AC-340, Contract Encumbrance Form and a completed Batch Control List (transmittal) form. Note: the amount of the AC-340 should be an estimated value for all service, software, equipment and fees anticipated for both the balance of the first fiscal year of the EVT program and for the total value for the entire term of the agency's program commitment (not to exceed 8/5/2006). The EVTA will assist State agencies in developing these estimates and has created the EVTA Rate Calculator that will facilitate the calculation of estimated program costs. The work order package should be submitted to: Dan Ryan Chief Auditor, State Expenditures Bureau of Contracts 11th Fl. 110 State St. Albany, NY 12236
5.	Submit EVTA and OSC approved work order to American Express. State agency Authorized Users: OSC will return approved Form AC-340 and the two (2) cover pages of Form EVTA-2 indicating their approval. The agency should affix the approved cover pages to copies of the balance of Form EVTA-2, retain one for their records and provide the other to American Express to commence services. Non-State agency Authorized Users: Provide American Express with a completed Form EVTA-2 to commence services.

Form EVTA-2, Discover Work Order

Form EVTA-2, Discover Work Order, authorizes Discover to initiate reimbursable activities, associated with providing the specific financial processing services for the implementation of the Authorized User's Electronic Value Transfer program. All Authorized Users must use Form EVTA-2, Discover Work Order as the formal document to commence reimbursable services. Form EVTA-2, Discover Work Order is available for download below. Prior to officially requesting services through Form EVTA-2, all Authorized Users must provide Discover with an approved copy of Part 3 of Form EVTA-1, Program Plan Application, indicating authorization to implement an EVT program. For more information regarding Form EVTA-1, Program Plan Application, visit the Approval Process page in this site.

Authorized Users should complete a Form EVTA-2, Discover Work Order for each payment program approved through the Form EVTA-1, Program Plan Application process. Authorized Users should work with Discover when completing this form. Contact the EVTA to obtain Discover contact information. Authorized users should utilize the EVT Guidelines pages in this site and OGS' Contract Award Notice when completing Form EVTA-2. The EVTA is available to assist State agencies in completing the work order. Additionally, the EVTA Rate Calculator is provided to aid authorized users in computing estimated program costs as required in Form EVTA-2. The EVTA Rate Calculator is available for download below.

Form EVTA-2, Discover Work Order includes the following sections to be completed, where applicable, by Authorized Users, in conjunction with Discover:

Section 1 Authorized User and Contractor Information,
Section 2 Description of Electronic Value Transfer Program,
Section 3 Initial Account Setup - Discover,
Section 4.1 Other Services, Reporting,
Section 4.2 Other Services, Training,
Section 4.3 Other Services, Miscellaneous Services and Fees,
Section 5 Other Administrative Requirements, and
Section 6 Unique Terms or Conditions.

The following steps describe the process for using the OGS EVT Contract with Discover. A more detailed description of these steps, along with line-by-line instructions, are contained in Form EVTA-2, Discover Work Order itself. Note: The following five steps all apply to State agencies - non-State agencies should omit steps 3 and 4.
1.	Complete Form EVTA-2, Discover Work Order. Authorized Users, in conjunction with Discover, must complete Form EVTA-2, Discover Work Order to identify the specific services, equipment and software they intend to procure under the contract. In completing the work order, Authorized Users also identify their program's technical details, projected costs and any unique terms or conditions.
2.	Obtain Discover approval for unique terms or conditions. Any terms or conditions included in Form EVTA-2 which are not provided for in the Discover Contract, shall be reviewed and approved in writing by Discover. Section 6, Unique Terms or Conditions, of the work order is used to identify any unique terms or conditions. Discover shall approve to any such unique terms or conditions by completing the signature lines in Section 6 of the work order.
3.	Submit completed work order to the EVTA for approval (State agencies only). Once completed, State agencies must submit their work order to the EVTA for approval. The EVTA's evaluation will verify that the services to be provided are reflective of the scope of the agency's approved Program Plan. The EVTA will use the approved signature box on page 1 of the form to indicate its approval. EVTA will return the EVTA-2 back to the agencies. An electronic copy of Form-EVTA-2 can be submitted as an e-mail attachment sent to: evta@tax.state.ny.us or a paper copy of the form can be mailed to: EVTA Unit NYS Tax Department, Room 700, Bldg.8 State Campus Albany, New York 12227
4.	Submit work order package to OSC for approval (State agencies only). State agencies must sign and submit their EVTA-approved work order to OSC for their approval. OSC will perform a "pro-forma" audit to ensure that the agency has sufficient funds and the necessary approvals described above. The agencies should include the following materials in the work order package submitted to OSC: a cover memorandum explaining the general intent of the agency's EVT program, one (1) copy of Form EVTA-2 approved by the EVTA and signed by the agency and two (2) copies of the first page of Form EVTA-2 approved by the EVTA and signed by the agency (these will be returned to the agency by OSC), a copy of Part-3 of Form EVTA-1, Program Plan Application indicating Program Plan approval by the EVTA and the Division of the Budget, a completed Form AC-340, Contract Encumbrance Form and a completed Batch Control List (transmittal) form. Note: the amount of the AC-340 should be an estimated value for all service, software, equipment and fees anticipated for both the balance of the first fiscal year of the EVT program and for the total value for the entire term of the agency's program commitment (not to exceed 11/25/2007). The EVTA will assist State agencies in developing these estimates and has created the EVTA Rate Calculator that will facilitate the calculation of estimated program costs. The work order package should be submitted to: Dan Ryan Chief Auditor, State Expenditures Bureau of Contracts 11th Fl. 110 State St. Albany, NY 12236
5.	Submit EVTA and OSC approved work order to Discover. State agency Authorized Users: OSC will return approved Form AC-340 and the two (2) cover pages of Form EVTA-2 indicating their approval. The agency should affix the approved cover pages to copies of the balance of Form EVTA-2, retain one for their records and provide the other to Discover to commence services. Non-State agency Authorized Users: Provide Discover with a completed Form EVTA-2 to commence services.

Download Forms EVTA-2 and the EVTA Rate Calculator

Form EVTA-2, Global Work Order, Form EVTA-2, American Express Work Order and Form EVTA-2, Discover Work Order are available for download as either a Microsoft Word or PDF document. The EVTA Rate Calculator for use by Authorized Users in determining program costs, is available for download as an Excel spreadsheet.

Download Form EVTA-2, Global Work Order:
	Microsoft Word Version (5/08) Adobe PDF Version (5/08)
Download Form EVTA-2, American Express Work Order:
	Microsoft Word Version (5/08) Adobe PDF Version (5/08 )
Download Form EVTA-2, Discover Work Order:
	MMicrosoft Word Version (5/08) Adobe PDF Version (5/08 )
Download EVTA Rate Calculator:
	Microsoft Excel Version (7/1/05)

OGS Back Drop Contracts

The EVT Contracts provide financial processing services, equipment (such as point-of-sale terminals) and software for card processing. However, the contracts do not provide for the development, maintenance or hosting of front-end applications (e.g., Internet application) for initiating electronic payments. The Office of General Services' Back Drop Contracts for computer consulting, systems integration and training services have been expanded to facilitate the development of these front-end systems and now include the following Categories of Expertise:

Interactive Voice Response (IVR) Application Development Services,
Internet/Intranet Application Development Services, and
Web Hosting Services.

State agencies may consider using these contracts to obtain the services necessary to develop, maintain and host Internet and IVR applications capable of accepting electronic payments.

Last Modified May 9, 2008